Wix Invoices: Creating an Invoice

8 min read
Don't have a Wix account?
Create invoices quickly and easily with the Wix Invoice Generator. Using this tool is completely free of charge and doesn't require any registration. 
Use Wix Invoices to streamline your billing process. Generate, send, and track invoices, and process the payments through Wix. You can personalize your invoices with discounts, deposits, taxes, etc., and email them to customers who can view and pay them through a custom link.
This article refers to the Wix Invoices feature. If you are looking for your invoices for payments you made to Wix, click here.
A screenshot of an invoice preview.
Before you begin:
In order to accept payments from clients in Wix Invoices, you must set up a payment method. If you've already set up a payment method (e.g. for Wix Stores, Wix Bookings or Wix Events) you do not need to set one up again.

To set up a payment method, go to Invoices in your site's dashboard, click More Actions at the top right and click Accept payments.

Creating an invoice

Create an invoice from your site's dashboard or directly from your phone with the Wix Owner App. The invoice should include all the information your client needs to make a payment. 
Set up your basic business info:
Your basic business info (e.g. business name, email and logo) appears on every invoice that you send. If you're creating an invoice for the first time, you'll be asked to start by entering this info. You can always customize this info again at a later stage.
Wix Owner App
  1. Go to Invoices in your site's dashboard.
  2. (First time only) Provide your basic business info, as you want it to appear on your invoices:
    1. Click Get Started and enter:
      • (Optional) Business name: Enter the name of your business.
      • Business email address: Enter your business email address.
      • (Optional) Your logo: Upload your business logo.
    2. Click Add & Continue.
  3. Click Create New at the top right and select Invoice.
    Note: Click Invoice & Order to automatically generate a Wix Stores order when the invoice is paid.
  4. Enter the general details for this invoice:
    • Issue Date: Select the issue date you'd like to include.
    • Due Date: Select the date payment is due by.
    • Customer: Click the drop-down to select a contact from your Contact List.
    • Invoice Title: Enter a title to clearly summarize the reason for payment.
  5. Enter the product/service details for this invoice:
    1. Click the Add an item drop-down and select the relevant product or service.
      Tip: Select + Add New if you need to create an invoice for a new item. Then enter the details and click Save & Add
    2. (Optional) Enter a description in the Write a description field.
    3. (Optional) Click + Add Line Item to add another product or service.
A screenshot of the Add an item drop-down menu.
  1. Enter the cost details for this invoice:
    • Quantity: Enter the quantity of the product or service.
    • Price: Enter the price per unit.
    • (Optional) Click + Add Tax to add tax.
      Note: You can create a new tax rate or add an existing one. 
      1. Hover over the tooltip next to Taxes and click Set tax calculations here
        A screenshot showing how to set tax calculation and display when creating new invoices.
      2. Then select whether you want to Exclude tax from item price or Include tax in the item's price.
      3. Click Save
        A screenshot showing the options to incliude or exclude tax from an item's price when creating a new invoice. 
      4. Repeat steps i-iii above for each item on the new invoice. 
    • (Optional) Click + Add Discount to apply a percentage discount to the total amount.
    • (Optional) Click + Request Deposit to request a partial payment up front. Learn more about requesting a deposit.
  2. (Optional) Enter any notes or terms you'd like your customer to be aware of in the Notes and Terms fields.
  3. Choose to preview, save or send your invoice:
    • Preview: Click the Preview icon  at the top right to see the invoice your customer will receive.
    • Save: Click Save & Close at the top right to save the invoice to send at a later time.
    • Send: Click Send Invoice at the top right to first review or edit the content of the email your customer will receive. Click Send when you're ready to send.
As well as creating an invoice from scratch, you can convert price quotes into invoices.

Frequently asked questions (FAQs)

Want to learn more?
Check out courses in Wix Learn to learn more about creating price quotes and invoices and using these in your online store.

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