Studio Editor: Inviting Collaborators to Edit a Site

6 min read
Invite teammates or other external collaborators to work with you on a site directly from the Studio Editor. Assign a role based on each person's area of expertise, or create roles with the permissions of your choice. The roles you give determine the permissions inside the editor. 
In addition, you can set page editing permissions to control which pages your teammates and collaborators can update. The editor is automatically adjusted to each person's role so unauthorized actions are either hidden or disabled.
In this article, learn how to:
The Studio Editor allows concurrent editing, so everyone on your team can edit the same site simultaneously. Your changes are synced in real time. 

Inviting people to a site

Invite people to collaborate on the Studio Editor site you're currently working on. Using separate login credentials, site collaborators get access to the relevant features for their role (whether they're in the editor or the dashboard). 

To invite people to your site team:

  1. Click the Wix Studio icon  at the top left.
  2. Hover over Site. 
  3. Hover over Team Work.
  4. Click Invite People to Collaborate.
  5. Enter the email address of the person you want to invite.
  6. Select the checkbox next to the role(s) you want to assign to this person.
    Tip: You can create custom roles for people, where you handpick the permissions. 
  7. Click Send Invite.
The screen where you enter the collaborator's email address and select their role
  • Wix Studio sites have 5 free collaborator seats as standard. To get more collaborator seats, you will need to upgrade your site.
  • If you already have more collaborators than your plan allows, they can remain as collaborators. However, you will not be able to invite new collaborators until you upgrade your site. 
  • Keep track of how many collaborator seats you have filled with the progress bar on the Roles & Permissions page of your dashboard's Settings.
What's next?
The person you invited gets an email, from which they can accept and join the site.

Resending an invite

You can always send someone another invite if they didn't receive the first email. Whether their current invite is valid or expired, send them another one directly from Wix Studio. 

To resend an invite:

  1. Click the Wix Studio icon  at the top left.
  2. Hover over Site.
  3. Hover over Team Work.
  4. Click Roles and Permissions.
    Note: This opens the relevant page on a new browser tab.
  5. (In the new tab) Click the More Actions icon next to the relevant person.
  6. Click Resend Invite.
A screenshot of a pending collaborator, resending the invite

Creating and managing roles

You can manage your site's roles at any time. Create and edit custom roles, delete roles that you no longer need or duplicate predefined roles to adjust their permissions. 

To create and manage roles:

  1. Go to Sites in your Wix Studio workspace.
  2. Hover over the Collaborators icon on the relevant site. 
  3. Click Manage Roles & Permissions.
  4. Choose what to do next:
When hovering over their avatar at the top left, teammates can see their own role(s) in the system:
A screenshot of the tooltip that appears with your name and role when you hover over your avatar

Managing permissions per page

In addition to site and team roles, site owners can apply another type of permission that controls pages and global sections. 
Site and team roles control the actions people can perform, while permissions per page control the pages and global sections they're allowed to work on. 

To manage permissions per page:

  1. Click the Wix Studio icon at the top left.
  2. Hover over Site.
  3. Hover over Team Work.
  4. Click Permissions Per Page.
  5. Click the drop-down next to a person's name to edit their permissions.
  6. Select the checkbox(es) next to the relevant access level:
    • All pages: Can edit all site pages.
    • All pages and global sections: Can edit all site pages as well as any global sections.
      Note: To select this option, you must first select the All pages checkbox.
    • Specific pages: Select the checkbox next to the pages this person should be able to edit.
A screenshot of the Permissions Per Page panel, selecting the checkbox next to certain pages for someone

Performing an unauthorized action in the editor

Every user has a specific role in the system with permissions that the site owner can change at any time. 
Areas that aren't included in your permissions appear in gray and are not clickable.
To access a feature that is disabled, contact the site owner and ask them to add the relevant permission(s) to your role.

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