Manage your bookings on the go, directly from the Wix app on your phone. You can schedule new sessions, reschedule existing ones or block off time to prevent clients from booking when you're not available.
In this article, learn more about:
Checking your upcoming sessions in the Booking Calendar
Access your Booking Calendar from the Wix app, to view and organize your sessions on the go. There are different views to choose from, depending on your personal preference. Tap on any booking to see the details, including the participant list, time and date.
To check your upcoming sessions in the Booking Calendar:
- Go to your site in the Wix app.
- Tap Manage
at the bottom. - Tap Booking Calendar.
- Choose from the following calendar views, depending on your needs:
This is a convenient way to book clients in for their next session. All upcoming sessions appear one after the other, regardless of the time between them (e.g. if your business closes on weekends, sessions on Fridays and Mondays will appear next to each other).
- Tap the Change View icon
at the top right. - Tap Schedule to see a list of upcoming sessions.
- (Optional) Select the relevant location(s) under View by Location at the bottom.
Note: This option only appears if you offer services in multiple locations.
Use this view to see all upcoming sessions for a given day. In this view, all time slots appear, including empty ones. This is useful when booking clients in for appointments or when creating new services.
- Tap the Change View icon at the top right.
- Tap Day view to see a list of upcoming sessions.
- (Optional) Select the relevant location(s) under View by Location at the bottom.
Note: This option only appears if you offer services in multiple locations.
Use this view to see all upcoming sessions over a three-day period. This is great for scheduling new bookings, especially during busy periods.
- Tap the Change View icon at the top right.
- Tap 3 day view.
- (Optional) Select the relevant location(s) under View by Location at the bottom.
Note: This option only appears if you offer services in multiple locations.
Scheduling new sessions in the Booking Calendar
Use the Booking Calendar on the app to schedule new sessions and add more people to existing bookings.
To schedule sessions in the Booking Calendar:
- Go to your site in the Wix app.
- Tap Manage at the bottom.
- Tap Booking Calendar.
- Choose what you want to do next:
Add participants to an existing session
- Tap the relevant session in your calendar.
- Tap Manage Participants.
- Tap the Booked tab.
- Add more participants to the session:
- Tap Add Participant.
- Choose a participant from your contact list, or tap + Add New Contact to fill out a new client's details.
- Tap Add to confirm.
- Tap Save.
Tip: Tap the
Waitlist tab to view those specific participants (make sure to
enable waitlists in your booking policy to access this tab).
Add a new appointment / class to the calendar
- Tap the Add icon
. - Select Appointment / Class, depending on what you need to add.
Note: You can add courses only on desktop.
- Select the relevant Service from the drop-down.
- Select the Staff Member from the drop-down.
- Set the Service Location.
- Set the Date & Time of the service.
- (Optional, for classes only) Set your class to repeat:
- Choose how often the class repeats from the drop-down (e.g. weekly, every 2 weeks)
- Tap the days of the week this class takes place in.
- (Optional) Tap the checkbox to Set an End Date for the class.
- Tap Save.
Updating and rescheduling sessions
In the Wix app, you can update appointments, single sessions or all future sessions. You can also change staff members, locations or add any notes for yourself.
To update or reschedule sessions:
- Go to your site in the Wix app.
- Tap Manage at the bottom.
- Tap Booking Calendar.
- Tap to select the relevant date.
- Tap the More Actions icon
next to the relevant session. - Depending on the booking type, follow the steps below:
- Tap Edit.
- Make the relevant changes, including:
- Date: Select a new date for the appointment.
- Location: Choose a new appointment location.
- Session starts & Duration: Edit when the session takes place and how long it lasts.
- Staff: Assign a different staff member.
Note: If a staff member is not available or there is a conflict in scheduling, you'll see a notification - Show free time slots: View other available time slots of the staff member and select a new time.
- Add note to self: Add a personal note about the appointment.
- Notify client with an email: Check the box to update clients about any changes.
- Tap Save.
- Tap Edit session.
- Make the necessary changes, including:
- Staff: Assign a different staff member.
- Max. Number of Participants: Edit how many people can join the session.
- Location: Change where the session takes place.
- Time & Duration: Edit when the session takes place and how long it lasts.
- Additional Information: Add a note to yourself about the session.
- Tap Save.
- (Optional) Tap Yes to send your client an email with the updated details.
- Tap Edit session.
- Make the necessary changes, including:
- Staff: Assign a different staff member.
- Time & Duration: Edit when the session takes place and how long it lasts.
- Additional Information: Tap to leave yourself a note about the session.
- Tap Save.
- (Optional) Tap Yes to send your client an email with the updated details.
Blocking off time using the Wix App
If you or a staff member are going to be unavailable, block the time off your calendar to prevent clients from booking your services.
To block off time using the Wix app:
- Go to your site in the Wix app.
- Tap Manage at the bottom.
- Tap Booking Calendar.
- Tap the Add icon .
- Tap Blocked time.
- Tap to select the relevant staff member from the drop-down.
- Tap to enter a Title for the blocked time.
- Select a start date and time.
- Select an end date and time.
- (Optional) Tap Notes to add more information about why the staff member's time is blocked (this note is not visible to clients).
- Tap Save to save your changes.
