Wix Events: Managing Your Guest List | Help Center

Wix Events: Managing Your Guest List

7 min read

In this article

Editing a guest's information
Viewing responses to registration form questions
Viewing your waitlist
Resending or downloading tickets
Removing guests from the guest list
FAQs

The guest list allows you to view all individuals attending your event. You can review the information guests provided on their registration forms, add or remove guests, and resend tickets.

For RSVP events, the Guests tab includes attendance status options. For ticketed events, additional details such as ticket prices and seat assignments (if a seating map is used) are displayed.

Editing a guest's information

Edit a guest's information for ticketed and RSVP events, including contact details, email address, RSVP status, and other relevant details. Keeping guest information updated helps maintain an accurate and organized event list.

Note:

Currently, editing a guest's info is only available from desktop.

To edit guest info:

Go to Events in your site's dashboard.
Click Manage next to the relevant event.
Click the Guests tab at the top.
Select the relevant guest.
Edit the guest's details based on the event type:
- Ticketed events: Depending on your event settings, edit the relevant option:
  - 1 form per order: Click Edit next to Buyers info.
  - 1 form per ticket: Click Edit Guest Details.
- RSVP events: Click Edit Guest Details.
Edit the relevant information.
Click Save.

A screenshot of editing guest info for a ticketed event.

Viewing responses to registration form questions

When guests register for an event, they complete your registration form. In the guest list, you can view and manage their responses to make accommodations, such as noting any allergies or special requests.

Tip:

You can export the guest list to view a table with all your guests' responses.

To view registration form responses:

Dashboard

Wix app

Wix Studio app

Go to Events in your site's dashboard.
Click Manage next to the relevant event.
Click the Guests tab at the top.
Click the relevant guest to view their details and responses.

A screenshot of viewing registration form responses for a guest in a site's dashboard.

Viewing your waitlist

If your RSVP event has a waitlist, you can view the guests on it and update their status as needed.

To view the waitlist:

Dashboard

Wix app

Wix Studio app

Go to Events in your site's dashboard.
Click Manage next to the relevant event.
Click the Guests tab at the top.
Click the Filter by drop-down and select Waitlist.
(Optional) Click the Status drop-down next to a guest and update the status.

A screenshot of filtering a guest list for an event in a site's dashboard.

Tip:

Learn more about creating and managing waitlists.

Resending or downloading tickets

If your guests lose their tickets or don’t receive them, you can easily resend the tickets via email. Additionally, you have the option to download a ticket directly to your computer or mobile device.

To resend or download tickets:

Dashboard

Wix app

Wix Studio app

Go to Events in your site's dashboard.
Click Manage next to the relevant event.
Click the Guests tab at the top.
Click the relevant guest.
Click More Actions drop-down.
Select an option:
- Resend ticket: Select Resend Ticket and then Resend to confirm.
  Note: The ticket is emailed to the email address the guest entered when registering.
- Download ticket: The ticket downloads to your computer.

A screenshot of the More Actions drop-down .

Removing guests from the guest list

You can remove any guests who have indicated they will not be attending your event, helping you keep your guest list up to date.

To remove a guest:

Dashboard

Wix app

Wix Studio app

Go to Events in your site's dashboard.
Click Manage next to the relevant event.
Click the Guests tab at the top.
Click the relevant guest.
Remove the guest based on the event type:
- Ticketed events: Click More Actions drop-down and select Remove Guest. Then click Remove Guest to confirm.
- RSVP events: Click Remove Guest then click Delete Guest to confirm.