Wix Events: Managing Your Guest List

Your guest list is where you can view all the people attending your event. From here you can see what guests wrote on their registration forms, check guests in, resend tickets, and more.
In this article, learn how to:

Viewing responses to registration form questions

In the guest list, you can view responses that individual guests entered in the registration form. 
Tip:
To view a table with all your guests responses, you can export the guest list. 

To view registration form responses:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Select the relevant guest to view their responses.

Checking guests in to your event

As guests arrive to your event, check them in so you know who attended. You can check in a single guest or multiple people at once.  
Notes:

To check guests in:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Select an option:
    • Check in a single guest: Select the circle next to the relevant guest.
    • Check in multiple guests at once: Select checkmarks on the left next to the relevant guests and then click Check-In.

Resending tickets

You can resend tickets to your guests by email if they lost their tickets or didn't receive them. 

To resend tickets:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Select a guest from the Guest List. 
  2. Click the More Actions   icon next to the guest's name.
  3. Select Resend Ticket.
  4. Click Resend to confirm. 

Editing a guest's information

You can edit a guest's info (e.g. name and phone number) any time before the event starts. 

To edit guest info:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Select a guest from the Guest List.
  2. Click Edit Info next to the guest's name.
  3. Edit the available information.
    Note: You cannot edit a guest’s email address.
  4. Click Save.

Manually adding a guest to the guest list

You can add guests to your guest list yourself. This can come in handy when you want to add a guest who didn't RSVP through your site. 
Adding guests to ticketed events:
Before adding a guest to a ticketed event, make sure you created tickets. If you have a seating map, you must assign tickets to specific seats before manually adding a guest.

To add a guest:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Click Add New Guest.
    Note:
    Click Or add them manually if you're adding your first guest.
  2. Enter the guest's name and email address.
  3. Depending on your type of event, complete the form:
    • Events without tickets:
      1. Select an RSVP Status.
      2. If you added fields to the registration form, enter the required details. 
      3. Click Save.
    • Events with tickets:
      1. Enter the guest's details
      2. If you added fields to the registration form:
        1. Click Show next to Optional Form Fields.
        2. Enter the required details. 
      3. Select a ticket from the Ticket Type drop-down or select a seat from your seating map.
      4. Select a payment status.
      5. Select the Send guest ticket via email checkmark to email the ticket to your guest.
      6. Click Save.

Removing guests from the guest list

You can remove any guests that are not planning to attend your event.

To remove a guest:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Select a guest from the Guest List.
  2. Click the More Actions icon next to the guest's name.
  3. Select Remove Guest.
    Tip: If the order has more than one ticket, click Remove Order.
  4. Click Remove Guest/Remove Order to confirm.

Exporting your guest list

You can download your guest list to a CSV file. This is a great tool if you need to view all your guest responses in one table. 

To export your guest list:

  1. Go to Events in your site's dashboard.
  2. Select the event you want to view.
  3. Click the Guest List tab.
  1. Click the More Actions icon at the top of the guest list.
  1. Select Export Guest List.
Tip:
You can download the Wix Owner app to your phone and manage your guest list on the go. Search for Wix in the App Store or Google Play, or use these links on a mobile device to download it:

Did this help?

|
Hire a Wix Partner
Get help with your website's design, marketing and small tasks from a professional freelancer or agency.
Start Now