Managing Library Permissions in the File Share App
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With the File Share app, you can create a file sharing library where people can exchange ideas and collaborate on projects.
You can customize permissions so that each person who interacts with your site has the right level of access to perform actions in your file library.
In this article, learn more about:
Types of permissions in the File Share app
There are 3 different types of permissions you can set in the File Share app:
- View: Gives user the ability to open, view, and download all the files and folders in your library
- Upload: Gives users the ability to add new files to the root folder and related folders, and to view and download files
- Manage: Gives users the ability to add new files and folders, manage folders, and give permissions to others to use access the folder
- To allow only some site members to perform actions, you can create a new custom role. For example, you could create a "Teacher" role to allow teachers to create folders, but not students.
- You can set the permissions for each individual folder and choose the level of access given to a particular member, group, or plan. Learn more
Setting library permissions for your users
You can set library permissions for your users in your site's Editor.
To set permissions:
- Select the File Share app in your Editor.
- Click Settings.
- Click the Settings tab.
- Click Library Permissions.
- Click the Who can view and download items? drop-down to set view and download permissions for your library:
- All members: Members with a Public profile who are logged in to your site can view and download files.
- Site visitors: Anyone who visits your site can view and download files.
- Click the Edit icon under Who can upload files? to select who has upload permissions.
- Select the checkbox next to all roles you want to allow to upload files.
Tip: To create a custom role, click +Create New. Learn more
- Click Apply.
- Click the Edit icon under Who can manage the library? to choose who has manage permissions.
- Select the checkbox next to all roles you want to allow to manage files.
- Click Apply.
- Click Save Changes.
Giving other users admin permissions
Admins can perform all possible actions in your library. When you make someone a site collaborator, they can also edit and manage your site, but not delete the site, manage the site's domain, and more.
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