Wix Bookings: Syncing Staff Members' Personal Calendars with the Bookings Calendar

3 min read
Invite your staff members to sync their Bookings and personal calendars. This helps them keep track of their schedule and avoid double bookings. 
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We are in the process of releasing a new version of the Booking Calendar. If the steps in this article don't match your screen, click here for instructions.

Inviting your staff members to sync their personal calendars with Wix Bookings

Invite your staff members to sync their Bookings and personal calendars to make it easier for them to manage their schedules.
Each staff member needs their own individual email address to sync their personal calendar. It is not possible for multiple staff members to use the same email address. 

To invite your staff members to sync their personal calendars:

  1. Go to Staff in your site's dashboard. 
  2. Click Give Calendar Access under the relevant staff member. 
Screenshot of the Give Calendar access buttoin underneath a staff member's profile in the staff tab of the dashboard.
  1. Click Send Invite to confirm.
  2. Ask the staff member to click Accept Invite in the email they receive.
A screenshot showing how staff members accept an invite to sync their calendar.
What's next?
After syncing a staff member’s personal calendar, their private appointments appear as "Busy" in the Wix Bookings calendar and customers are unable to book appointments at these times. 

Accepting your invite to sync a calendar

When you send the invite to your staff member, you can run them through the process below to complete the sync of their calendars. 
Your staff can only accept their invitations to sync from desktop. Currently, it's not possible to complete the sync process from mobile.

To accept your invite to sync their calendar:

  1. Click the Accept Invite link.
  2. Set up a Wix account and log in to your site.
  3. Go to Booking Calendar in your site's dashboard.
  4. Click Manage Calendar at the top.
  5. Click Sync personal calendar.
  6. Click Sync next to the relevant calendar.
  7. Click Allow to grant the necessary permissions.
A screenshot showing how to give Wix Bookings permission to access a personal calendar.

Unsyncing a staff member's personal calendar

Staff members can disconnect or change their personal calendar to another supported email provider at any time. They do so through the Booking Calendar on your site, as they did when they synced their calendar. You can share the steps below with them to explain how to unsync their personal calendars. 
Only staff members can unsync their personal calendars from Wix Bookings. You can delete staff members from your site if needed. 

To unsync a staff member's personal calendar:

  1. Log in to your site. 
  2. Go to Booking Calendar in your site's dashboard.
  3. Click Manage Calendar at the top. 
  4. Click Sync personal calendar.
  5. Click Unsync next to the relevant personal calendar. 
A screenshot how to unsync a personal calendar.
  1. Click Unsync again to confirm.

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