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Wix Events: Limiting Registration and Creating Waitlists for RSVP Events

7 min read
In this article
  • Limiting registration and enabling waitlists
  • Viewing the waitlist
  • Adding someone on the waitlist to an event
  • Adjusting guest limits and waitlist notifications
Stay on top of your RSVP event by limiting the number of guests who can register. You can choose to display an 'RSVP closed' or 'Join Waitlist' ribbon when the event reaches capacity, depending on if you want to allow guests to join the waitlist.
A screenshot of an event with a Join Waitlist ribbon.
Note:
Waitlists are not available for ticketed events. You can, however, limit the number of tickets available to be purchased.

Limiting registration and enabling waitlists

Set an attendee limit for your event and choose whether to offer a waitlist option.

To limit registration and enable waitlists:

Dashboard
Wix app
Wix Studio app
  1. Go to Events in your site's dashboard.
  2. Hover over the relevant event and click Manage
  3. Select the Settings tab.
  4. Click Edit next to Registration settings.
  5. Choose the relevant option under Guest limit:
    • Unlimited guests: No restrictions on the number of attendees for your event.
    • Limited guests: Set a specific number of attendees allowed for your event.
      1. Enter the limit in the Max number of guests field.
      2. Select what happens when then guest limit is reached:
        • Close Registration: Guests can no longer register.
        • Add guests to a waitlist: Guests can continue to register, but are added to a waitlist.
  6. Click Save.
A screenshot from a site's dashboard of limiting registration and enabling a waitlist.

Viewing the waitlist

Quickly see how many people have RSVP'd and how many are on the waitlist, helping you manage event capacity and plan accordingly.

To view the complete waitlist:

Dashboard
Wix app
Wix Studio app
  1. Go to Events in your site's dashboard.
  2. Hover over the relevant event and click Manage.
  3. Click the Guests tab.
  4. Click the Filter by drop-down and select Waitlist.
A screenshot of filtering the Waitlist for an RSVP event.

Adding someone on the waitlist to an event

You can give waitlisted individuals the opportunity to attend by manually adding them to your event.

To add someone to the event:

Dashboard
Wix app
Wix Studio app
  1. Go to Events in your site's dashboard.
  2. Hover over the relevant event and click Manage.
  3. Select the Guests tab.
  4. Click the Filter by drop-down and select Waitlist.
  5. Select the Guest name next to the relevant person.
  6. Click the Status drop-down and change it  from Waitlist to Going.
A screenshot in a site's dashboard of changing a guest status from Waitlist to Going for an RSVP event.

Adjusting guest limits and waitlist notifications

When you increase the maximum number of guests for your RSVP event, an automated email is sent to those on your waitlist. Additional spots are filled on a first-come, first-served basis.
Note:
Updating the emails you send to event guests is only available on desktop.

To increase the guest limit and edit the automated email:

Dashboard
Wix app
Wix Studio app
  1. Go to Events in your site's dashboard.
  2. Hover over the relevant event and click Manage.
  3. Select the Settings tab.
  4. (Optional) Edit or disable the Waitlist email under Emails you send to event guests:
  5. Increase the number of guests who can register:
    1. Click Edit next to Registration settings.
    2. Update the under Guest limit.
    3. Click Save
A screenshot of editing a Waitlist email.
A screenshot of an event with a Join Waitlist ribbon.
A screenshot from a site's dashboard of limiting registration and enabling a waitlist.
A screenshot of filtering the Waitlist for an RSVP event.
A screenshot in a site's dashboard of changing a guest status from Waitlist to Going for an RSVP event.
A screenshot of editing a Waitlist email.