Wix Bookings: Editing Your Staff Members' Working Hours

6 min read

When setting up your site, you set default work hours that apply to all staff members. You can then customize the default hours for specific staff members, which is useful for part-time staff or staff working shifts. It also helps when you have seasonal work or maternity leave cover.

Note:

Changing staff members' working hours affects your appointment services' availability.

In this article, learn more about:

Creating custom hours for a staff member

You can change a staff members' working hours from the Staff tab in your site's dashboard, or from the Wix Owner app on mobile. This is useful for creating recurring changes to a staff member's hours now, or in the future.

Note:

When you create custom hours, it overrides your default hours. Any changes you make to your default hours do not affect staff members' custom working hours.
You can update the staff members' hours manually. Changing staff member working hours affects your appointment services' availability.

Desktop

Owner app

Go to Staff in your site's dashboard.
Hover over the relevant staff member.
Click Edit at the top right.
Click Add Working Hours.
Select a Start Date from the field provided.
(Optional) Click + Set end date to make the custom work hours temporary. This works great for busy holiday periods or maternity leave cover.
Click to select all relevant days of the week that the custom hours apply to.
Click the Repeats drop-down and choose the relevant option.
Enter the start and end times in the fields provided.
Choose the relevant locations from the Location drop-down.
Click Save.
Note: A summary of the custom working hours appears as you fill out the details.
(Optional) Repeat steps 4-11 to create additional custom work hours for the same staff member.
Tip: This is useful if your staff member is available in different hours / locations on different days, or if they change location during the day.

Tip:

Learn more about managing staff hours using the Wix Owner app.

Viewing your work schedule

The work schedule shows a weekly view of all of your staff members' hours. You can scan through upcoming shifts, choosing the relevant time period and staff member.

This is useful when someone requests time off, for example, and you need to check which other staff members are available to cover their shifts.

To view and filter your work schedule:

Go to Work Schedule in your site's dashboard.
Choose the week you want to view:
- Click the date at the top to select a specific week.
- Use the arrows to navigate from week to week manually.
(Optional) Filter the view by staff member using the Show schedule for drop-down.

A creenshot showing how to filter the Work Schedule by staff member in the dashboard.

Tip:

To edit a staff member's recurring working hours, click the More Actions icon

next to their name and click Edit working hours. You can add staff hours on non-working days, for example, or extra shifts during the holidays.

Making one-time changes to staff working hours

Click any staff member's hours on a given day in the Work Schedule tab to make last-minute updates. This is useful if a staff member has to leave work early, for any reason. It also works great if your staff work irregular shift hours that change from week to week.

Note:

Changing staff member working hours affects your appointment services' availability.

To make one-time changes to staff working hours:

Go to Work Schedule in your site's dashboard.
Choose the relevant week at the top.
(Optional) Choose a staff member from the Show schedule for drop-down.
Click the time frame you want to change.
Click Edit.
Adjust the Time and / or Location.
Click Save.

A screenshot showing how to make one-time changes to a staff member's working hours.

Tip:

Hours you customize are highlighted in a different color to help you remember changes in staff members' working hours, and arrange coverage if needed.