CMS (Formerly Content Manager): Working with Collections
3 min read
With the CMS (Content Management System), you can organize, view, and interact with your optional sandbox and live content in your collections. You can learn more about the optional Sandbox.
You can access the CMS from both the Editor and your dashboard. The dashboard's CMS works on Live content only - not Sandbox content.
You can access the CMS from both the Editor and your dashboard. The dashboard's CMS works on Live content only - not Sandbox content.
In this article, learn more about:
Choosing a layout in your collection view
In your collections, you can choose to view your items in a table, list, or gallery layout.
Click the Layout drop-down and choose the layout you want to view your collection content in.
Adding and updating items
The CMS allows you to easily add and update items in your collection.
To add new items:
In any of the views (table, list, or gallery), click + Add Item at the top of the screen.
To update items:
- Table format: Update items directly in the grid. Or, click Open in the first column to update an item in a form.
- List and gallery format: Hover over and item and click Open to open the item in a form.
Using forms for adding items
You can use forms to add and update items to your collection from the dashboard. Forms lets you focus on the one item you are adding, without seeing other items.
When adding items with forms, you can click Manage Fields to:
When adding items with forms, you can click Manage Fields to:
- Reorder the fields in the form. Drag the field's
to a different location in the field list. - Show or hide fields on the form, including hidden fields, using the checkboxes.
Note:
Displaying hidden fields in the form does not impact the fields that are visible in the table or list.
Sorting and filtering items
You can customize how you interact with your content depending on the information you need and how you prefer to view the content. Add filters to your collection, sort your content, and hide fields that are not relevant.
- To sort the items, click Sort.
- To limit which items you see, click Filter.
- To select the fields you want to show or hide, and reorder fields, click Manage Fields.
Note:
If you intend to use this combination of settings often, save them as a view.
Saving custom views
Create custom views in your collection to display your content in different ways, whenever you need them. A view contains filters, sorts, and other design settings.
For example:
- A pastry chef often wants to see desserts and recipes in a list view.
- The restaurant owner frequently checks the desserts in a table view, without the actual recipes, to help decide if the restaurant is providing a nice variety of desserts.
We could create two separate views for each user.
To create a view:
- Click + New View.
- Enter a name for this view.
- Add a Sort or Filter to customize this view.
The default view and other views you created can be seen. The currently-used view has a blue border. Click a view to use it.
You can delete and rename views by clicking the view's More Actions icon 
.
To reset and see all items, click Default View.
.To reset and see all items, click Default View.
Tip:
Any changes you make while working in a view are automatically saved to the current view. So before creating a new view, reset by clicking Default View first.
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